5 Reasons to Invest in Export Documentation and Compliance Software

1. It enhances the deliverability of export shipments.

The export documents you produce for your international shipments are applied during the export journey. Producing incorrect or incomplete data to your freight forwarder and carrier can prevent the shipment and delivery of your goods.

Making sure you learn and know how to accurately complete all of the needed export forms is the primary step. Sky ERP Export Plus helps you do just that, improving the accuracy of your export paperwork by reducing typos and inconsistent documents. Record your information once, and the software automatically formats and sets it on the correct spot on the appropriate forms.

2. It enhances the speed with which you acquire payment for your exports.

Depending on the mode of payment for your export sales, you may be obligated to present certain export records to your bank in order to get reimbursed. If the records you present don't include the necessary data, or if the data on each document is not uniform with each other (which happens more often than one would think), then the bank may demand clarification or require an amendment to a letter of credit, which necessitates time and costs money.

3. It reduces the time it takes to complete your export paperwork.

An average export shipment needs five export forms. If you are inserting the same data over and over again on the different records, it can be a time-consuming and tedious task. An export documentation software like Sky ERP Export Plus allows you to enter the information once, on single data-entry screen, and then copies the relevant, correctly formatted data in the proper spots on each export document. In addition, because you can store your company, product and customer information in the Sky ERP Export Plus databases, you don't have to retype that information on every new shipment. Simply choose the relevant contacts and products from a drop-down menu. Not only does that lessen the time it needs to complete your export forms by up to 80%, it enhances the efficiency of your paperwork (see advantages #1 and #2).

4. It assures compliance by U.S. export regulations.

Export agreement regulations don’t just apply to the big guys. Even the smallest U.S. businesses that export their goods to customers outside the country are governed by a variety of export regulations and could face large penalties for violating these rules.

To help exporters understand their responsibilities regarding compliance, Sky ERP Export Plus includes export compliance that provides you to quickly check all the contacts in your export shipment against more than 140 different government denied party lists to ensure you aren't doing business with someone you shouldn't be.

In addition, you can compare to see if your product requires an export license before you ship it to a particular country. And it will tell you which documents are typically required for an export to a particular destination, so your shipment isn't delayed while they wait for the correct paperwork. Violating export regulations can result in significant fines, loss of export privileges, and in the most egregious cases, jail.

5. It enables you to observe your exports.

We believe every company that exports should own two things:

1. An Export Compliance Program, and

2. Export documentation software that standardizes the export paperwork throughout your company.

Instead of different locations or even different departments within a single location generating their own homemade documents for their shipments, these two things ensure you have one standardized set of documents that meet current export requirements and the best practices of the U.S. export community.

In addition, you have a single place where all your export paperwork resides and where you have proof of your export compliance efforts in case you ever get audited by the Office of Export Enforcement, the FBI, or some other agency that has jurisdiction over exports.