Having an organised working environment is essential for the success of a business practice given the current difficulties such as customers and clients expecting faster response in real time and increasingly burdensome regulatory obligations. Regardless of the size of the business organisation, handling documents manually is time-consuming and often results in data loss and enlarged response times.

What is a Document Management System?

Document management software enables the organization to convert document file to digital storage, and enhance the ability to share all type of documents and information. Document management systems are essentially electronic filing cabinets your organization can use as a foundation for organizing all digital and paper documents. Any hard copies of documents can simply be uploaded directly into the document management system with a document scanner.

Key Factors for Decision Making

Choosing a document management software application depends on several factors as it needs to fit in and be adaptable to the company structure and work culture. For those who go that extra mile to exceed expectations, we present the “KDOC Plus“.

• Scanning: Scanning is an essential element in the business and most document management system provide the feature to scan documents.
• Accessibility: The documents, once saved in the system, can be accessed by multiple users and multiple devices – especially if the document management system is cloud-based.
• Storage: Data management systems store documents conveniently on a server. Compared to manual storage, the servers can store huge numbers of documents, freeing up significant amounts of office space.
• Filing structure: Document management systems should be adaptable in terms of the filing structure to suit the needs of your business.

KDOC Plus: The Ultimate DMS Solution

KDOC Plus is a groundbreaking document management solution used by hundreds of companies. Serving customers for over 10 years, the software enables full-text indexing, metadata and templates. Additionally, the DMS key features are enriched by version control, document searching, internationalization support and multi-workspace.

Core Features at a Glance

• Uniform File and folder Naming Conventions: Automates naming and saving. Unique ID for each Document, No duplication.
• One Point Storage & Quick Access: Provides single location for storage of documents and templates.
• Automated Record Management: Segregates files into working, imported, archive, historical and branch documents.
• Digitization of documents: KDOC Plus brings your manual files into system through scanning and saves files (like receipt, invoice, legal files etc.) in an organized way.
• Document Security: Provides data security by prohibiting direct access control and copy of documents.
• Safe and secure email records: Facilitates moving or copying of important emails into KDOC Plus repository.
• Ensures safety: Enables incremental back up of all documents and templates.

The post Choosing a Document Management System: A Guide appeared first on Everex Infotech.

Document management solutions have evolved from simple file storage engines to sophisticated data classification systems. Upgrading to a good and simple document management system can not only enhance your data security but also enhance the productivity and efficiency of your organization. KDOC Plus Document Management System is designed in way, keeping in mind the intricate details and needs of every industry and business type. Be it a product or a service provider, startup, small scale or a huge entity, this document management software will help you in solving all your document management problems.

Legal and Compliance Sector

Law firms are overwhelmed with a truckload of paperwork and information piling up each day. Law firms and legal departments are expected to keep exact and timely communications of delicate documents. Legal document management services are vital for not only supervisory compliance requirements, but also for safeguarding high levels of client satisfaction. KDOC Plus integrates with Microsoft Word, Microsoft Office and MS Outlook, so your electronic data can be stored with security. KDOC Plus allows you to track each file and assign access rights to relevant employees, based upon their roles, thus preserving the confidentiality of legal information. Attorneys and associates can search years’ worth of a firm’s knowledge with ease, by segregation of documents into working, archive and history documents.

Education and Financial Industries

In the Education Industry there is a lot of paperwork involved such as admission application forms, student records, employee records, certificates and alumni communications. Whether you are servicing primary, secondary, or higher education, a school or an institution, this document management software ensures, your student and faculty documents are found quickly and securely organized. Institutions can focus on increasing registration effectiveness, financial stability and planning using KDOC Plus electronic document management system.

KDOC Plus also helps the companies associated with financial services to organize customer records. Use the benefits of document management for banks, investment firms, and credit unions, among other areas. Banks and financial service providers can keep their records organized, secured and accessible with this document management software.

Healthcare and Manufacturing Solutions

Updating to a good Document management software enables you to regulate your data and reorganize organizational tasks, allowing you to fully attend on a patient’s needs. Scan and record all patient details from health details, medical records, history, medications and financial information from the point of entry till the point of discharge. Whether you’re a small medical practice or a large healthcare hospital, KDOC Plus brings a simple, effective document management system to electronically store, manage, and access data.

Manufacturers need profits and automation, not paperwork and low productivity. With KDOC Plus you can modernize workflow for better supply chain management. Organized data is crucial in staying ahead of the competition. Thus, a great document management software can solve many of the greatest challenges faced in the manufacturing sector.

The post KDOC Plus : A Document Management Software catering every industry and each business need! appeared first on Everex Infotech.

Record Management involves management for the effective and methodical control of the creation, receipt, maintenance, use, and disposition of records. Organization records are stored and maintained today by many companies in digital file folders.

Recognizing and Preserving Vital Records

The best record management software in India will always ensure that institutional records of vital historical, fiscal, organizational, and legal value are recognized and preserved, and that non-essential records are discarded promptly according to established guidelines of the organization. KDOC Plus Document Management Software in India has time and again proved to be one of the best record management software in India.

Benefits of Eliminating Redundancy

The benefit of using KDOC Plus Software is to more effectively manage your electronic records with a reduced/eliminated level of record-keeping redundancies. The organizations will also reduce costs for records storage equipment and supplies. This saved and usable office space which is created through the elimination of unnecessary file storage can be alternatively used for other important processes. Additionally, a good Record Management software also provides organizational accountability and timely access to information.

Adapting to Virtual Work Environments

As we progress into the year 2022, more and more organizations are migrating to the work from home and digital work environment. With this change to virtual working setup, the organizations need all the documents and records to be accessible digitally. With the help of KDOC Plus Document Management Software, organizations can easily save, record and share the documents with user based rights to employees of the organizations, while they are working from their home. Upgrade to the best record management software in India and let the software take care of all your document and record management needs.

The post Top Reasons To Migrate To The Best Record Management Software In India For The Year 2022. appeared first on Everex Infotech.

KDOC Plus is a web-based software and a comprehensive office automation arrangement that supports the users to automate all the document processes, easily. This software has been planned to create, digitize, store, retrieve, and secure different types of office documentation used for conducting basic record management processes.

End-to-End Business Process Handling

Right from raw data storage to handling the electronic organization document, the user can handle all the business processes using KDOC Plus. Thus KDOC Plus has been recognized as the best document management software in Mumbai.

Diverse Features and Easy Integration

KDOC Plus provides some of the most diverse features in the industry through simple and easy-to-use interfaces. It is the best record management software in Mumbai as it has a distinct feature that allows easy integration with third-party applications such as Microsoft Word and Microsoft Excel. Document management software best record management software in Mumbai but also in all other metropolitan cities of India.

The Everex Infotech Commitment

KDOC Plus is developed by Everex Infotech Pvt Ltd and we endeavor to deliver to our clients a clear solution, to experience a hassle-free journey towards their progress. With a focus to ensure high-end customer experience, we focus to develop, discover and deliver creativity along with the knowledge that helps to build a competitive edge and thereby secure long-term relationships

The post KDOC Plus: The Best Record Management Software in Mumbai appeared first on Everex Infotech.

A document management system is helpful for organizations to maintain their documentation records. Many of the industry verticals, such as hospitals, law firms, and other businesses require to maintain the document records for a mandatory period. Document Management Systems, also known as record/file management system, supports your company’s compliance. With KDOC Plus top record management software in India, you can ensure that your company migrates to a digital, paperless office for the right reasons.

Record Management for Law Firms

Law firms today need to have a team of lawyers who are tech-savvy and should know how to make the legal information available to the client in a digitized manner without compromising the security of the document. The pressure is on firms to find new ways of working and using technology to improve productivity and client service. The record management of these legal documents is regulated by the government policies in different countries.

Why Choose KDOC Plus for Legal Documentation?

KDOC Plus is one of the top record management software in India as well as other countries for the following reasons:

• Increase lawyer productivity: By using the document management for law firms can easily manage client content and communication in integrated electronic files with reusable project templates.
• Enhance the quality of client service: The law firm can also provide online collaborative workspaces for sharing and firm knowledge with more freedom to collaborate directly with clients and coworkers.
• Improve governance and security: Secure and manage all electronic and physical content and communications in accordance with the firm, client policy, and most importantly according to the state regulations.
• Easy access for the modern lawyer: Access the most recent version of the document from anywhere in the world. Also access the files even in absence of the creator of the document, by the role-based access mechanism.

Migrate to the Best Today

Read More On: Top Reasons To Migrate To The Best Record Management Software In India. Get Free Demo on KDOC Plus Record/Document Management Software. Everex Infotech can help you upgrade to a record management software that fits your company’s requirements. Our experts will guide you through the process from installing the software to automating your company’s document management needs.

The post Top Record Management Software In India For Lawyers And Law Firms appeared first on Everex Infotech.

Key Benefits of Legal Document Systems:

1. Save Data Storage Room Costs:

Having a physical space for storing the documents can consume a lot of office space. Upgrading to one of the top document management software for law firms, the firms can save a lot of physical space as well as the costs associated with hiring the space.

2. Securely Share Legal Files:

While sharing the files with clients or external members of the firm, there is always is a risk of losing or misplacing, or even alteration of the files. By using, KDoc Plus document management software one can share the files digitally with limited access to the file. We may also give or restrict edit access while sharing the documents with external users.

3. Contract Automation:

The firms which are handling large volumes of legal work and clients must have the right automation software to streamline the legal processes. Legal staff and employees being a highly skilled jobs can come with a high cost. Therefore, every minute of the legal workforce can be associated with a huge cost to the law firm. By using the top document management software for law firms, the processes can be automated, thus allowing the firm to invest time in the right tasks and also to take on additional clients without overburdening their existing resources. It also saves the firms from duplication of work by making use of the templates.

4. Easy Retrieval Of Legal Documents:

In a legal process and cases often one might need to refer to old documents. A few years old or even a decade old files can be of importance while referring to the precedents given by the Courts of Law. Such files may contain judgments or orders passed by the judges in similar cases that the firm is currently handling and can help in setting examples for the current cases.

5. Increase Lawyer Productivity:

With automated document management software you can easily manage client content and communication in a digital and electronic manner. With the feature to save templates, the lawyers can use them and save their time and increase productivity. With the document management software for law firms, you can effectively digitize, scan, store, organize, manage and retrieve all the important documents such as court orders, legal records, agreements, and contracts.

Who should upgrade to the top Document Management Software for Law Firms?

• Law firms looking for a better solution than basic Windows folders.
• Law firms looking for a better system for managing and organizing documents.
• Law firms looking to graduate to cloud-based document storage.
• Law firms looking to go tech-savvy.

About KDoc Plus Document Management Software

KDoc Plus is a web-based documents management software, developed by Everex Infotech. It helps to improve productivity and collaboration of the document management workflows. This software is specially designed keeping in mind small scale as well as large scale organizations which are involved in huge quantities of files and documents.

The post How To Maintain The Security Of Legal Files Using The Top Document Management Software For Law Firms appeared first on Everex Infotech.

Benefits of upgrading to the best document management software for hospitals:

• Complete Patient Records In A Consolidated platform: Files and data in a healthcare industry include various formats such as patient history, x-rays, test reports, doctor diagnosis, medical prescriptions, patient symptoms, etc. When the data is printed on paper and is in a hard copy form, it may lead to bulky files. Also, most of the time the data is disorganized and fragmented. The best document management software for hospitals helps you to convert the paper files into an electronic form and store patient details uniformly in a consolidated platform, where it can be accessed easily with a click.
• Data Can Be Easily Accessed And Quickly Retrieved: Often a situation arises in a hospital where an existing patient is brought in an emergency. The results of life and death are dependent upon correct action within seconds after the patient is brought in. The value of a second is the highest when it comes to the factor of life. Imagine in such a situation, time is being lost in manually finding the test reports, such as blood group, and family history. When the patient files are stored in file management software, they can be accessed with one click in seconds. Thus the best document management software for hospitals, can not only manage your files but also assist in saving lives.
• Document Reference Number For Easy Administration: The file management software offers to assign a unique document reference number to each created document. The documents can be categorized with date, patient names, history, document text, etc. Thus doctors and medical staff can have easy and quick access to patient information. Additionally, recording online auditing, patient visit details, and editing patient data become painless jobs.

ABOUT KDOC Plus:

With KDOC Plus healthcare files, patient notes, charts, billing records, and other paper and electronic documents are managed in a secure, electronic healthcare records management system where files are searchable and instantly retrievable. Being an incredibly efficient Document Management Software, KDOC Plus can smooth out processes within all industries and the healthcare industry is no exception. KDOC Plus is developed by Everex Infotech.

The post Best Software for Electronic Healthcare Records appeared first on Everex Infotech.

While many organizations have updated to an automated structured file management system, some organizations are still struggling with manually organizing, sharing, and managing a large chunk of files. There are still some organizations that are yet not taking the benefits of an effective structured file management system. With the ever-increasing documents and files in an organization, the need of the hour is to benefit from the advantages of a good document management software. It is of utmost importance that the organizations learn and even explain the importance of using a structured file management system to their employees to inculcate the practice of using a DMS in their day-to-day organizational activities.

What is a structured file management system?

For instance, when an office has paper files, such an office will have file rooms and will contain file cabinets. A company may have 5-10 drawer cabinets for clients, cabinets for vendors, separate cabinets for personal office documents, etc. Such cabinets may further contain individual files and folders. This is what is meant by a structured file management system. Now, imagine that there is a large bulk of files and folders to be stored. A digital structured file management software would allow you to set up similar digital cabinets. To find a document in the future, users navigate to the cabinet and folder they want and can see a structured list of documents in that folder.

Benefits of using a Structured File Management System

It adds to the security of the files: Role-based access mechanism and backup-restore feature are the features of KDOC Plus which help in securing the files of the organization. The creator of the file can give limited or full access to a document, to a member or group of members of the association. In the absence of the creator, the team can access the important documents. If anything goes wrong while editing the document, one can easily go back to the history and trace back the source file. Additionally, the system automatically backs up the documents and files in the software. Thus, in case of data loss one can easily restore the file.

Centralized Repository Storage: KDOC Plus DMS stores the important documents of the office in one centralized repository. A structured file management system helps in bringing an organization’s documents together in one place for easy accessibility. Instead of spending precious time trying to find that one document buried in an archived email thread, you can find what you need and get back to work.

It eliminates duplication of work and saves time: Often an employee has to recreate a file/document when they are not able to locate the required file. While some documents may take just a few minutes to prepare, many require numerous man-hours to complete. KDOC Plus helps you keep documents organized, so your workforce can quickly find what they need and avoid reinventing the wheel.

It helps you maintain and track document versions: Have you ever come across a situation when you are unsure whether you are using, referring to, or working upon the most recent version of the document. KDOC Plus file management system automatically version-controls documents so your team can track the version history of the documents.

The post Understanding Structured File Management Systems and Their Importance appeared first on Everex Infotech.

A Record Management System is often referred to as a Document Management system (DMS). It is the practice of making use of software to digitize, store, track and manage electronic documents. One may use the best record management software in Mumbai to manage text files, documents images, pdf’s, or even video files.

Essential Solutions for Modern Record Management

The Best Record Management Software Should Necessarily Provide The Following Solutions:

• Make essential material instantaneously accessible from one central location. KDOC Plus stores all information in a central, secure repository.
• Allows multiple users to access the same, up-to-date document simultaneously. With KDOC Plus, you can also view the document’s version history to ensure that you are working on the latest copy of the document.
• Removes the need for physical storage, and cuts costs and time spent searching through filing cabinets. With KDOC Plus you can digitize your files and access the file with the click of a button.

Key Benefits of High-Quality Software

Below Are Some Of The Benefits Of Using The Best Record Management Software:

• Easy access
• Easy to search
• Better collaboration
• Added security
• Saves space
• Disaster recovery

Beating Project Delays with Technology

The top record management software in India will help to beat project delays : There is a lot of time wastage when an employee is not able to find the required documents and invests time in searching for the same. For example, say you have a marketing team that creates ad campaigns for multiple clients. The team must keep track of hundreds of assets – documents, images, videos, etc. Managing these assets without a file management system would be time-consuming. The time required to find files could delay client meetings or even cause the team to miss important deadlines for ad submissions.

Controlling Access to Information

It gives you control over information access: Keeping files together in a record management software with the right features can help you control access to sensitive documents. KDOC Plus will give you control at the role level (e.g., administrator, manager, etc.), while other systems enable you to grant access to individual users.

The post Why KDOC PLUS Has Proven To Be The Best Record Management Software In Mumbai? appeared first on Everex Infotech.

For a professional involved in accounting, industry time is the most valuable resource. But as the financial sector is information-centric the accounting documents involved in the process are plentiful. Any time which is invested in searching documents, duplicating work, and physically storing and retrieving the files is the time that is not used as efficiently as it could be. The best document management software for accountants should necessarily be simple so that the documents that need to be shared with other team members or clients do not involve a lot of to and fro emails.

Maintaining Document Security and Sanctity

At the same time, when these documents are shared, it is important for the creator to maintain the security and sanctity of these financial documents. The user-based access mechanism which is offered by several document management systems like KDOC Plus allows the author of the document to share the docs with limited access. The accounting sector is one sector in which effective use of a document management system can help accountants go substantially paperless. The best document management software for accountants can assist the accountants to overcome primary document-related issues, such as failed audits, inefficient collaboration, poor document security, etc. The absence of an automated document management system may often lead to human errors, loss in productivity, inefficient time management, and misplaced important documents.

Key Features for Accounting Professionals

Benefits of using the best document management software for accountants:

• Create automated workflows
• MS Word, MS Excel and MS Office integration
• Role-based access mechanism (Read, Edit, Admin and View permissions)
• File history and versioning
• Central repository storage

Essential Accounting Documents Managed

Accounts and accounting is one such business that heavily relies on documentation. The major type of documents involved in an accounting process is as follows:

• Financial statements
• Capital-asset activity
• Transaction histories
• Receipts
• Credit and loans
• Tax documents
• Audit reports

Overcoming Industry Risks

• MANUAL ERRORS: There is absolutely no scope for error in the accounting sector as even a minor human error can cost the company its reputation and major financial loss to the client. Because of the substantial amount of paperwork involved in accounting, it is possible that the accountant may create duplicate invoices, erroneously report taxes, conduct incorrect income reporting, etc.
• LOSS OF PRODUCTIVITY: Many organizations hire accountants on an hourly basis. It is saddening to see these professionals running around the offices and file storage cabinets to manually search for relevant documents. Thus, the invaluable time of the accountants is not efficiently utilized.
• DOCUMENT SECURITY: The security of files cannot be maintained in a physical file storage system. A physical storage system also gives full and easy access even to employees that do not need to have access to these files. Maintaining the sanctity of the document can only be achieved by having the option to give limited access and rights to any person we are sharing the files with.
• RISK OF FAILED AUDITS: The lack of accounting software for document management is often accompanied by hardships going through audits: insufficient visibility into audit trails for each document and record, compliance problems with regulatory requirements, and overall document audit unreadiness.

The post The Best Document Management Software For Accountants appeared first on Everex Infotech.