The Necessity of Organized Environments
Having an organised working environment is essential for the success of a business practice given the current difficulties such as customers and clients expecting faster response in real time and increasingly burdensome regulatory obligations. Regardless of the size of the business organisation, handling documents manually is time-consuming and often results in data loss and enlarged response times.
What is a Document Management System?
Document management software enables the organization to convert document file to digital storage, and enhance the ability to share all type of documents and information. Document management systems are essentially electronic filing cabinets your organization can use as a foundation for organizing all digital and paper documents. Any hard copies of documents can simply be uploaded directly into the document management system with a document scanner.
Key Factors for Decision Making
Choosing a document management software application depends on several factors as it needs to fit in and be adaptable to the company structure and work culture. For those who go that extra mile to exceed expectations, we present the “KDOC Plus“.
- Scanning: Scanning is an essential element in the business and most document management system provide the feature to scan documents.
- Accessibility: The documents, once saved in the system, can be accessed by multiple users and multiple devices – especially if the document management system is cloud-based.
- Storage: Data management systems store documents conveniently on a server. Compared to manual storage, the servers can store huge numbers of documents, freeing up significant amounts of office space.
- Filing structure: Document management systems should be adaptable in terms of the filing structure to suit the needs of your business.
KDOC Plus: The Ultimate DMS Solution
KDOC Plus is a groundbreaking document management solution used by hundreds of companies. Serving customers for over 10 years, the software enables full-text indexing, metadata and templates. Additionally, the DMS key features are enriched by version control, document searching, internationalization support and multi-workspace.
Core Features at a Glance
- Uniform File and folder Naming Conventions: Automates naming and saving. Unique ID for each Document, No duplication.
- One Point Storage & Quick Access: Provides single location for storage of documents and templates.
- Automated Record Management: Segregates files into working, imported, archive, historical and branch documents.
- Digitization of documents: KDOC Plus brings your manual files into system through scanning and saves files (like receipt, invoice, legal files etc.) in an organized way.
- Document Security: Provides data security by prohibiting direct access control and copy of documents.
- Safe and secure email records: Facilitates moving or copying of important emails into KDOC Plus repository.
- Ensures safety: Enables incremental back up of all documents and templates.
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